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Administrative Assistant

El Segundo, California, USA

This position provides support to the leadership team of the ISR-C Executive on administrative operations. Must have an existing, active TS clearance, work is completed fully onsite in a cleared environment.

The Assistant works with others, building and maintaining relationships, as they work closely, accurately, and when necessary, independently, within broadly defined guidelines. The Assistant must be professional and responsive to the needs of others.  A faster-than-average pace will be the norm for this position and a high attention to detail is critical, as work will often need to be handled quickly, correctly and efficiently, even when shifting circumstances might demand a reprioritization of tasks. Following up carefully and closely is required to ensure quality work products are delivered. 

Responsibilities:

Facilitates the efficient utilization of program leadership’s time through development and coordination of a complex, constantly changing calendar of appointments, meetings, social engagements, and Raytheon functions with individuals and groups. Tasks include coordinating logistics, reports, materials and communications for calendar events.

Coordinates with administrative support staff within the Space Systems and ensuring that the standards of customer service reflect the values communicated by the leadership team.

Coordinates external meeting functions to include scheduling venues, venue locations

Safeguards the confidentiality of Raytheon by exercising discretion in communicating information to internal staff and external partners in handling personal records, file, and similar confidential items.

Coordinates the flow of incoming communications and outgoing communications by receiving, prioritizing and routing, and/or responding to incoming communications and determining the appropriate office, department, or agency for outgoing communications. Provide exceptional customer service to all constituents. This includes fielding inbound phone calls and e-mails to the  Leadership Team for meeting requests and concerns, and developing responses from the Leadership Team for consideration.

Manages high-level meeting preparation and execution. Tasks may include coordinating agenda items, finalizing materials, scheduling presentations, as appropriate, and preparing minutes.

Ability to working logistics around the classified conference rooms and classified VTC rooms. 

Supervises travel arrangements; manage reimbursements associated with business-related travel in a timely manner; Coordinates with Raytheon Travel on travel costs and finalization of Travel Authorizations and reimbursements.

Product line and program level meeting coordination, personnel visitation arrangements, escorting customer visitors, security coordination, and meeting room setup

Orders office supplies for product line

Required Skills:

MUST have an existing, active TS clearance, work is completed fully onsite in a cleared environment

Minimum of 4 years of previous experience as an executive assistance at the Director or higher level

Effective communicator; aware of and responsive to the needs and concerns of senior-level staff and subordinates, responsive to all staff and customers

Attentive to detail on tasks, minimal work product errors

Able to manage deadlines to ensure tasks are completed according to necessary timelines or assigned priority, follow through to close assigned actions

Highly adaptable to change, and responsive to changing schedules or priorities to manage completion of tasks and projects

Efficiently organizes and coordinates travel logistics, meetings and multi-communication efforts

Exercises sound judgment in managing senior level schedules and the office’s daily activities

Proactive in overall support, anticipates future needs and responds to them

Able to work independently on special assignments

Maintains a high level of confidentiality on sensitive topics

Capability with relevant Tool suite including Microsoft – PowerPoint-Word-Excel/Teams/Outlook

AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.

Raytheon Technologies is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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JBRTX // Equal Opportunity Employer // 01536731

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FYI Notes

Administrative Assistant