PORTLAND, OR City of Portland
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Clean Energy Fund, Contracts & Grants Compliance Analyst (Analyst II – CPPW)
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Clean Energy Fund, Contracts & Grants Compliance Analyst (Analyst II – CPPW)
Salary
$94,510.40 – $126,692.80 Annually
Location
OR, OR
Job Type
Regular
Job Number
2025-00215
Bureau
Bureau of Planning and Sustainability
Opening Date
02/10/2025
Closing Date
3/3/2025 11:59 PM Pacific
Description
Benefits
Questions
The Position
Job Appointment: Regular, Full-time
Work Schedule: Monday – Friday, 8 am-5 pm. An alternate schedule may be available.
Work Location: The current schedule for this position is hybrid. Employees are expected to work on-site 50% of the time. The City is reevaluating a return-to-office (RTO) policy which could change in-person requirements with notice. The hiring manager for this position will have more up-to-date information at the time of all verbal/contingent offers. In-person work will be conducted at The Vanport Building located at 1810 SW 5th Avenue. Remote work must be performed within Oregon or Washington. For more information, click here (https://employees.portland.gov/human-resources/people-culture/workplace-framework-and-requirements) .
Benefits: Please check our benefit tab for an overview of benefits for this position.
Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view labor agreements, current and future, please visit the Current City Labor Agreements (https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements) page.
Language Pay Premium Eligible: This position is or may be eligible for Language Pay Differential (https://www.portland.gov/bhr/class-comp/language-pay-differential-overview) for qualifying employees.
Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume.
Position Summary
The Portland Clean Energy Community Benefits Fund (PCEF) team at the Bureau of Planning and Sustainability (BPS) is seeking a contract and grant management professional to support the implementation of PCEF grant programs and contracts. This role will be responsible for developing contractual terms and conditions specific to PCEF and ensuring compliance with PCEF requirements related to workforce equity and living wage standards. In addition, this role will serve as the primary point of contact for staff to resolve contract and grant-related compliance issues. The ideal candidate will have strong communication skills, knowledge of government contracts and grants, and a background in supporting historically underserved organizations or populations.
As a Contracts & Grants Compliance Analyst, you will:
Ensure compliance with PCEF terms and conditions for both grants and contracts by confirming terms are incorporated into agreements, monitoring quarterly reporting requirements, and taking appropriate compliance actions as needed.
Communicate with PCEF project managers, grantees, contractors, and other community stakeholders regarding PCEF contracts and grants.
Liaison with PCEF stakeholders, City Attorney’s office, BPS Contracts team, Bureau Contracts teams and Project Managers, Grants management and Procurement regarding PCEF contracts and grants.
Develop guidance documentation for PCEF project managers regarding contract and grants management.
As a person, you have:
Lived Experience: Firsthand knowledge of and connection to marginalized communities, with a deep understanding of how historical racism and disinvestment have shaped present realities.
Social Intelligence: Strong communication skills that foster ease and understanding, allowing you to engage effectively with individuals from a variety of roles and backgrounds.
Collaborative and Inclusive Approach: Comfort in sharing power, working together toward collective goals, and guiding others through conflict resolution with a trauma-informed perspective.
Equity-Driven Mindset: A commitment to driving systemic change to address both historical and ongoing discrimination, with experience in evaluating and reshaping processes to promote fairness and eliminate barriers for more equitable outcomes.
About the Portland Clean Energy Community Benefits Fund:
As a first-in-the-nation community-led climate fund, PCEF’s mission is to broaden community resilience and economic opportunity through climate action that advances racial and social justice. By partnering with community organizations, government agencies, and businesses engaged in the climate and justice movements, PCEF enables local solutions to many of the city’s most urgent challenges.
PCEF awards grants and contracts that serve communities with historically limited access to opportunity in the energy, transportation, construction, employment, agricultural, and green infrastructure industries. The Fund enables partnerships that result in cleaner air, healthier schoolchildren, more affordable energy,y and other environmental and social benefits for communities most impacted by climate change. PCEF-funded projects and programs demonstrate benefits to frontline communities, have support from community leaders, reduce greenhouse gas (GHG) emissions, and are accountable to the public.
PCEF was created through a ballot initiative passed by Portland voters in November 2018. It raises revenue through a one percent business licensing surcharge on revenue generated in Portland by certain large retailers. The Fund collects approximately $200 million in annual revenue for clean energy, transportation, green infrastructure, regenerative agriculture, and workforce and contractor development projects and programs. It is housed in the City of Portland’s Bureau of Planning and Sustainability (BPS). For more information visit the PCEF website (https://www.portland.gov/bps/cleanenergy) .
About the Bureau of Planning and Sustainability:
BPS is a leader in land use planning, climate action, environmental stewardship, and urban design. BPS centers racial equity in its work and is dedicated to creating a Portland that is more equitable, healthy, prosperous, and resilient. The bureau oversees a world-renowned waste and recycling system and leads the U.S. in its commitment to open data and protecting communities in the application of technologies. Staff collaborate with partners on neighborhood, economic, historic, and environmental planning and provide research, policy, and technical services to advance energy efficiency and renewable energy, as well as policies and actions to address climate change.
BPS values a diverse workforce and seeks ways to promote equity and inclusion within the organization. Candidates of color, those who can speak a language other than English, and those with knowledge, ability,y and experience working with a broad range of individuals and diverse communities are often representative of PCEF priority populations, which is helpful in delivering PCEF projects and programs.
Studies have shown that women, non-binary people, and Black, Indigenous, and other people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. BPS considers lived experience, and transferrable skills as qualifying unless an item is labeled as required. We are most interested in finding the best candidate for the job, and the best candidate may be one who comes from a less traditional background. We strongly encourage you to apply.
Virtual Zoom Meet & Greet Opportunity:
Come meet the hiring manager and the senior recruiter! We’ll be talking about the position’s duties and responsibilities, day-to-day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. *Please note: AI Notetaking apps will not be allowed into virtual sessions hosted by the Bureau of Human Resources Recruitment Team. If you need accommodations as defined by the American Disabilities Act, then please contact the Recruiter for assistance.
View the recording: https://us06web.zoom.us/rec/share/ddEac0uMGlxRsBC d8hVT4Vy2bPOVnTAw6fgfCBd8VFu0ID1p-o ZpJIDF1OurpG.1ZguCIOAIfwkFZBW
Passcode: 5Va9%!N1
Questions?
Amanda Hillebrecht, Senior Recruiter
Bureau of Human Resources
Amanda.Hillebrecht@portlandoregon.gov
To Qualify
Applicants must specifically address and demonstrate how they meet the following minimum qualifications through their resume and answers to supplemental questions. The City of Portland will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific in your materials on how your experiences meet the requirements in this section.
Ability to help implement systems that reverse historic and current discrimination practices, or demonstration of a commitment to racial justice, diversity, equity, or inclusion; or lived or work experience supporting communities of color or historically marginalized communities.
Experience furthering an inclusive, respectful, and culturally responsive workplace and respectful working relationships with public agency officials or representatives of community-based organizations.
Experience in contracts and grant oversight and management in a complex regulatory environment.
Knowledge of relevant codes, regulations, requirements, administrative rules, and policies with a special emphasis on knowledge of Oregon public procurement rules and PCEF code and administrative rules.
Ability to communicate technical requirements, contracts, and grant terms and conditions with diverse stakeholders including program staff, grantees, community stakeholders, and others.
Although not required, you may have the following:
Three (3) or more years of experience in public grants or contract management.
Proficiency in a second language (e.g., Spanish, Somali, Vietnamese, Chinese, Russian) to effectively communicate with diverse community members and stakeholders. This position is eligible for differential language pay (https://www.portland.gov/bhr/class-comp/language-pay-differential-overview) .
The Recruitment Process
STEP 1: Apply online between Monday, February 10, 2025 and Monday, March 3, 2025
Required Application Materials:
Resume
Answer to the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
Veteran documents to request Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)
Application Tips:
The City of Portland has How to Apply Videos (https://tinyurl.com/pdxh2a) and offers How to Apply (https://www.portland.gov/bhr/events) Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.
Your responses to the supplemental questions should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the “To Qualify” section of this announcement.
Your resume should support the details described in your responses to the supplemental questions.
How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.
Do not attach materials not requested.
All completed applications for this position must be submitted no later than the closing date and time of this recruitment.
All applications must be submitted via the City’s online application process. E-mailed and/or faxed applications will not be accepted.
You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting; instead, use AI to generate ideas and then tailor them to reflect your own experiences and skills.
Step 2: Minimum Qualification Evaluation: Week of March 3, 2025
An evaluation of each applicant’s training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes) for complete information.
Additional evaluation may be required before the establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of March 10, 2025
Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): Late March
The hiring bureau will review and select candidates to interview.
Step 5: Offer of Employment: April
Step 6: Start Date: April
A start date will be determined after all conditions of employment have been met.
Timeline is approximate and subject to change
Additional Information
Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:
Veteran Preference
ADA, Pregnancy, and Religious Accommodations
Work Status
Equal Employment Opportunity
A Career with the City of Portland offers many Employee Benefits
We offer a comprehensive benefits package, including but not limited to
Health Care (Medical, Vision and Dental)
Carrot Fertility
Wellness Benefits
Life Insurance
Long-term disability coverage to eligible employees and their families.
Employee Assistance Plan
Flexible Spending Accounts
Retirement
Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer
Family Medical Leave
City Paid Parental Leave
AND SO MANY MORE!
Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) .
01
Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.
The following supplemental questions are an important step to assist us in determining if you have the minimum qualifications to succeed in the posted position.
Write specific and unique responses to each question. Answering “No”, to any of the Yes/No questions or answering an essay question with the following “See resume”, or entering “N/A” for any of the minimum qualifications listed in the “To Qualify” section may eliminate you from further consideration.
Note: If you are requesting veterans’ preference, please be sure to upload a copy of your DD214 and/or Veteran’s Administration letter stating your disability. Veteran’s preference documentation must be submitted by the closing time of this announcement.
Have you read and understood all the information listed above?
Yes
No – If you have any questions, please contact the recruiter on the announcement.
02
Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)
03
The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)
My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.
You may release my application; I am waiving confidentiality.
04
Do you have the ability to help implement systems that reverse historic and current discrimination practices, or demonstration of a commitment to racial justice, diversity, equity, or inclusion; or lived or work experience supporting communities of color or historically marginalized communities?
Yes
No
05
Provide a detailed example(s) of your ability to help implement systems that reverse historic and current discrimination practices, or demonstration of a commitment to racial justice, diversity, equity, or inclusion; or lived or work experience supporting communities of color or historically marginalized communities
In your response, include details that clearly reflect how you meet this minimum qualification. Such as:
Examples of when you used the knowledge skill or ability.
Roles you served in (professional, internship, volunteer).
Skills, training, transferable skills, or lived experience you have that will help you in this area.
Total years of experience applying the knowledge, skill, or ability.
06
Do you have experience furthering an inclusive, respectful, and culturally responsive workplace and respectful working relationships with public agency officials or representatives of community-based organizations?
Yes
No
07
Provide a detailed example(s) of your experience furthering an inclusive, respectful, and culturally responsive workplace and respectful working relationships with public agency officials or representatives of community-based organizations.
In your response, include details that clearly reflect how you meet this minimum qualification. Such as:
Examples of when you used the knowledge skill or ability.
Roles you served in (professional, internship, volunteer).
Skills, training, transferable skills, or lived experience you have that will help you in this area.
Total years of experience applying the knowledge, skill, or ability.
08
Do you have experience in contracts and grant oversight and management in a complex regulatory environment?
Yes
No
09
Provide a detailed example(s) of your experience in contracts and grant oversight and management in a complex regulatory environment.
In your response, include details that clearly reflect how you meet this minimum qualification. Such as:
Examples of when you used the knowledge skill or ability.
Roles you served in (professional, internship, volunteer).
Skills, training, transferable skills, or lived experience you have that will help you in this area.
Total years of experience applying the knowledge, skill, or ability.
10
Do you have knowledge of relevant codes, regulations, requirements, administrative rules, and policies with a special emphasis on knowledge of Oregon public procurement rules and PCEF code and administrative rules?
Yes
No
11
Provide a detailed example(s) of your knowledge of relevant codes, regulations, requirements, administrative rules, and policies with a special emphasis on knowledge of Oregon public procurement rules and PCEF code and administrative rules.
In your response, include details that clearly reflect how you meet this minimum qualification. Such as:
Examples of when you used the knowledge skill or ability.
Roles you served in (professional, internship, volunteer).
Skills, training, transferable skills, or lived experience you have that will help you in this area.
Total years of experience applying the knowledge, skill, or ability.
12
Do you have the ability to communicate technical requirements, contracts, and grant terms and conditions with diverse stakeholders including program staff, grantees, community stakeholders, and others?
Yes
No
13
Provide a detailed example(s) of your ability to communicate technical requirements, contracts, and grant terms and conditions with diverse stakeholders including program staff, grantees, community stakeholders, and others.
In your response, include details that clearly reflect how you meet this minimum qualification. Such as:
Examples of when you used the knowledge skill or ability.
Roles you served in (professional, internship, volunteer).
Skills, training, transferable skills, or lived experience you have that will help you in this area.
Total years of experience applying the knowledge, skill, or ability.
14
Please note the following question will not be considered during minimum qualification review. The information provided will be reviewed during the selection process.
Although not required, please provide information for any of the following preferred qualifications:
Three (3) or more years of experience in public grants or contract management.
Proficiency in a second language (e.g., Spanish, Somali, Vietnamese, Chinese, Russian) to effectively communicate with diverse community members and stakeholders.
(Enter N/A if you do not have relevant experience)
Required Question
Employer
City of Portland
Address
1120 SW 5th Ave, Room 987 Portland, Oregon, 97204
Website
http://www.portlandoregon.gov/jobs
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Job Hiring / PORTLAND, OR / Clean Energy Fund, Contracts & Grants Compliance Analyst (Analyst II – CPPW) / City of Portland >> APPLY/LEARN MORE >> https://de.jobsyn.org/c680be4bacb642a7a0e0328577d6c94e8003 >> #job #jobs #hiring #BGJobs … View
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