DAYTON, OH Woolpert, Inc.
LEARN MORE / APPLY
Executive Administrative Assistant
ID
2025-2525
Job Locations
US
Workplace Type
Remote
Overview
Executive AssistantUnited StatesRemote
Position Summary
Executive Assistant will provide high-level administrative support to members of the C-suite and other high-level leaders. This role is responsible for a wide range of activities, including managing complex schedules, coordinating domestic and international travel and various communications, and coordinating strategic projects. This role is an in-office role supporting our Pittsburgh, PA, office with the potential for occasional remote work flexibility based on schedules and planned activities.
Responsibilities
Essential Functions:
Anticipate and assess the needs of executives to ensure priorities are met, organizational goals are achieved, and business operations run smoothly.
Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure the action required is addressed in a timely manner.
Manage executive calendars and schedule meetings.
Prepare reports, presentations, and meeting materials.
Coordinate travel arrangements, including international travel arrangements.
Act as a liaison between executives and internal/external stakeholders.
Process/manage expense reports and timesheet submissions and approvals.
Attend meetings as requested and compile meeting minutes and action items.
Support Board of Directors, Executive Leadership Team, and other executive meetings and all accompanying administrative tasks.
Organize team communications and plan events, both internal and off-site.
Handle special projects or other duties as needed.
Oversee daily office operations, including facility management, catering, mail and deliveries, and supply orders. Help maintain a clean, functional, well-stocked, and pleasant office environment.
Qualifications
Requirements:
Must have administrative support experience at the senior executive level or equivalent experience.
Must possess expert Microsoft Office skills, including Outlook, Teams, PowerPoint, Word, and Excel. Skills using Microsoft CoPilot and other AI tools is a plus.
Must demonstrate a high level of accuracy and strong attention to detail.
Ability to juggle multiple critical requests.
Ability to maintain confidentiality of information related to the company and its employees.
Flexible team player, willing to adapt to changes and unafraid of challenges.
Ability to build a strong internal network and communicate effectively with a variety of groups, such as senior management, peers, and external clients.
Ability to maintain a positive and professional demeanor under pressure.
Accustomed to working in a fast-paced environment.
Strong written and verbal communication skills.
Excellent time management skills.
Occasional overtime and weekend work as required.
Occasional travel is required.
Unique Benefits
Certified as a Great Place to Work, Woolpert is one of the fastest growing architecture, engineering, and geospatial (AEG) companies in the world. With over 60 offices and countless projects around the globe, Woolpert makes a real difference at home and abroad. In addition to offering competitive pay, we provide employees with a robust set of unique benefits, including:
Diverse experiences: Work on meaningful projects that improve quality of life around the world.
Freedom to work program: Set your own schedule and location (as appropriate).
Principal program: Earn the opportunity to become an owner of the firm.
Unlimited vacation: Take time off when it makes sense for you.
Career develop
S:SKGEO
LEARN MORE / APPLY
Woolpert, Inc.
Job Hiring / DAYTON, OH / Executive Administrative Assistant / Woolpert, Inc. >> APPLY/LEARN MORE >> https://de.jobsyn.org/b126c265805948b2a42097c4bd4bf43d8003 >> #job #jobs #hiring #BGJobs … View
+++++++++++++++
? Looking for more jobs like this? Find more at CareerOneStop, sponsored by the U.S. Department of Labor Employment and Training Administration.
+++++++++++++++
